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Business software your organisation can rely on

ERP, HR and payroll systems, automation and custom software for organisations in Tanzania and East Africa — designed, built and supported with security in mind.

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Three systems do most of the work

Nearly every organisation we work with needs the same things: one place for the money, one for the people, and — if it teaches — one for the students. We implement all three on one architecture, so they share data instead of exchanging spreadsheets.

See what is inside

Every module below is part of the system. Start with the ones you need now; the rest are there when you grow into them.

15 modules

One system of record for finance, inventory and operations.

Explore ERP systems

  • General ledger

    Chart of accounts, journals and period close. Every posting traces back to the document that created it.

  • Accounts receivable

    Customer invoices, receipts, credit notes and statements, with an ageing view per customer.

  • Accounts payable

    Supplier invoices matched to orders and goods received, payment runs and supplier ageing.

  • Bank and cash

    Bank and mobile money accounts, statement import, reconciliation and petty cash.

  • Tax

    VAT on sales and purchases and withholding tax, applied by template so totals stay consistent, with the figures behind a return.

  • Budgets and cost centres

    Budgets by department, branch or project, checked as transactions are entered rather than after the fact.

  • Fixed assets

    Asset register with depreciation schedules, transfers, revaluation and disposal.

  • Procurement

    Requisition to purchase order to goods received note to supplier invoice, with approval limits by role.

  • Inventory and warehouses

    Stock across stores and branches, transfers, adjustments, reorder levels, batch and expiry, and valuation.

  • Sales and invoicing

    Quotations, orders, delivery notes and invoices, with price lists, discounts and payment terms.

  • Projects and jobs

    Cost, time and billing against a project or contract, measured against its budget.

  • Manufacturing and assembly

    Bills of material, work orders and material issue, where production or packing is part of the business.

  • Reporting

    Profit and loss, balance sheet, cash flow and operational reports built from live transactions, not exports.

  • Multi-company and branch

    Several companies or branches in one system, each with its own books, consolidated when needed.

  • Users, roles and approvals

    Role-based permissions, approval workflows and a log of who created, changed or approved what.

What changes once finance and HR share one system

  • One employee, one record

    A promotion is entered once. Leave, attendance and payroll all read the same record, so nothing is retyped between systems and nothing disagrees.

  • Payroll you can explain

    Every line on a payslip traces back to a rule, a rate and an approval — and payroll cost lands in the ledger by department without a journal typed by hand.

  • Month-end stops being a project

    Transactions are captured and approved as they happen. Closing a period becomes a review of figures that are already there.

  • Approvals leave a trail

    A purchase, a leave request or a salary change routes to the right person and keeps a record of who approved it and when.

Results depend on your starting point; we agree measures with you during discovery.

Your business data deserves engineering discipline

ERP and HR systems hold financial records and personal data. We treat security as a design requirement and are honest about what any control can and cannot guarantee.

Read our security approach
  • Role-based access control and least-privilege permissions
  • Encryption in transit for every connection we deploy
  • Audit trails for sensitive records and approvals
  • Dependency and secret scanning in the delivery pipeline
  • Backups with documented, tested restore procedures

Shaped around how your sector works

All industries

Run fees, staff and student records without the spreadsheet juggling.

Fee management, student records, staff payroll and parent communication for private schools and colleges.

Explore education & private schools
  • Fee collection and reconciliationPayments arrive through banks, mobile money and cash, and matching them to students and terms is slow.
  • Fragmented student recordsAdmissions, class lists, results and fee status live in different files.
  • Staff and payroll administrationTeaching and support staff contracts, leave and payroll are managed manually.

And the work around them

A system on its own rarely finishes the job. These are the engagements that usually sit alongside one.

All solutions

How we deliver

Our approach
  1. Step 1

    Discover

    Understand how work happens today, what matters most and what success looks like.

  2. Step 2

    Design

    Agree the target workflows, data model, architecture and security approach before building.

  3. Step 3

    Build in increments

    Deliver working software in short cycles so you see progress and can steer priorities.

  4. Step 4

    Migrate & launch

    Move data carefully, train people and go live with a plan for what could go wrong.

  5. Step 5

    Support & improve

    Keep the system healthy, secure and aligned with how your organisation evolves.

Why organisations choose Shengena Cloud

  • Built for the local context

    Designed for how organisations here operate: mobile money, variable connectivity, statutory requirements and bilingual teams.

  • Engineering discipline

    Code review, automated tests and documented architecture on every project, so your system can be maintained by any qualified team.

  • Security from the start

    Threat modelling, least-privilege access and secure defaults are part of the design, not a final checklist.

  • Clear ownership

    You keep control of your data, your code and your accounts. Handover and documentation are part of the scope.

How we work with every client

  • A written scope before work starts
  • Named people you can talk to directly
  • Code and documentation handed over with the system
  • Plain answers about what has and has not been verified

Talk to us about the system your business needs

Tell us what is slowing your organisation down. We will listen first, then recommend a practical next step — even if that is not a project with us.

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